It is not easy to plan a group trip that involves traveling together as a family, friend, colleague or any other group of people. Southwest Airlines has group travel booking solutions that are meant to help passengers book their reservations as a bigger group. Regardless of whether you are booking a family trip, school trip, corporate event or any other type of trip, it is always good to know how to go about booking the flight.
Southwest Airlines Group Travel service caters for a group of 10 or more passengers traveling together. It has unique booking procedures and group travel assistance that makes things easy.
This article will give a brief guide on how to book a Southwest Airlines Group Booking.
1. What Is Southwest Airlines Group Travel?
Southwest Airlines Group Travel: It is the facility provided to passengers who plan to travel in groups of 10 or more passengers through the group travel program. Passengers can make their bookings by choosing the facility of Southwest group travel rather than making separate individual tickets for all passengers traveling together.
It could prove to be beneficial for:
- Family reunions and vacations.
- Business firms.
- Tour groups from schools and colleges.
- Sports teams.
- Wedding parties.
- Special trips.
Through the Southwest Group Travel, passengers can make their bookings easily through a separate channel.
2. How to Make a Group Reservation with Southwest Airlines?
The making of group reservations can be done in only a few simple steps which are as follows:
Visit the Official Website of Southwest Airlines: Visit the website of Southwest Airlines and go to the group travel section.
Determine the Eligibility of the Travelling Party: To determine whether your travelling party qualifies as a group, there is a minimum requirement of at least ten passengers.
Plan your Travelling Information: You will have to plan your destination airport, destination point, date of journey, and the number of passengers.
Request for Making Group Reservation: Make a request for a group travel reservation using the booking site of the airline for group travels.
Check Group Travelling Rates: It is important to check the group travelling rates and booking conditions.
Confirm the Offer: Confirm the offer in order to complete the booking process.
Passenger Information Submission: Submit the passenger information within the deadline specified by the airline.
Verification of the Booking: Verification of the booking details is required to make sure of the travel details of the group.
3. What Is the Minimum Passenger Requirement for SW Group Travel?
The Southwest Airlines Group Travel usually needs a minimum of 10 passengers travelling together. This kind of arrangement would work for those organizations or people having a large travel party.
For instance, when you are organizing a company tour for 15 employees or a school tour for 25 students, you may consider booking with this airline’s group travel.
In case your travel party consists of less than 10 passengers, you can consider making a normal reservation with Southwest Airlines.
4. How to Contact Southwest Airlines Group Travel Services?
For individuals or groups that travel for leisure, there is a separate Group Travel Services phone number provided by Southwest Airlines.
Here are the ways to get in touch with the representatives of the group services department:
- Phone number: 1-800-433-5368
- Available days: Monday to Friday
- Hours of operation: 5:00 a.m. to midnight, Central Time.
- Business groups: Qualified business customers may ask for a quotation using the Southwest Business Assist facility.
- While contacting the airline, mention the group size, travel period, departure point, destination point, and flight schedule.
5. What Are the Benefits of Southwest Airlines Group Booking?
Reservations via the group travel plan can have various advantages than making individual bookings.
Among the advantages listed in the advertisement are:
Discounted airfare: Group travel can qualify for special group fares.
Name change flexibility: The group travel program offers unlimited name changes within 74 hours prior to departure based on its conditions.
No extra charges: According to the advertisement, Southwest offers no extra charges for booking, tickets, and name changes under the group travel program.
Free ticket perk: Every 30 passengers qualify for one complimentary round trip ticket under the conditions of the program.
Dedicated support: Group Travel Services provides dedicated support in organizing reservations.
SW Group Travel is a convenient tool for businesses, families, and any large travel group. Please confirm the conditions before receiving your quote.
6. How Can You Manage Your Southwest Group Booking?
Once your reservation has been confirmed, you need to ensure that you periodically check the booking and passenger information.
Group management is provided by Southwest for eligible reservations. Leisure travelers will use the access link from their group confirmation email, while business travelers can manage their eligible reservations via Southwest Business Assist.
Following submission of the final payment for the reservation, the group reservation will be ticketed, and the travelers can then proceed to select and change seats using the access link provided.
7. Can Passengers Check In Online for Group Travel?
Yes. Passengers who have a group booking through Southwest Airlines can check in online starting from 24 hours before the departure of their flight.
The group leader will be able to access the check-in procedure with the help of the confirmation number along with the first and last names of a passenger.
In some cases, not all the passengers will be able to check in online and some may need to go to the ticket counter at the airport.
Conclusion
The easiest method to schedule groups that consist of ten or more people who will travel together is booking Southwest Airlines Group Travel. You will just need to contact the Group Travel Services, organize passenger information, check group rates, and the conditions of the reservation.
Related Post: Southwest Baggage Policy
It is a unique booking service provided by Southwest Airlines that serves the groups who will utilize the service according to their needs, such as for holiday, work, educational, or sports purposes.
